Insurance Billing – Maximize Revenue. Stay Compliant. Focus on Care.

Running an addiction treatment center requires heart — but keeping it financially sustainable requires systems. Among the most critical of those systems is insurance billing.

In the world of behavioral health and substance use treatment, billing isn’t just about sending an invoice. It’s about navigating a complex web of coding, documentation, payer requirements, state laws, and federal regulations — all while trying to focus on patient care.

At [Your Company Name], we specialize in helping rehab centers set up and manage compliant, efficient, and revenue-optimized insurance billing systems. Whether you’re brand new to insurance or struggling with denials and delays, we’re here to bring clarity, confidence, and cash flow to your operations.

Why Insurance Billing Matters So Much

Many well-intentioned centers end up in financial trouble not because of lack of demand, but because of broken billing systems. Delays in reimbursement, coding errors, missing documentation, or uncredentialed providers can cost you thousands — even millions — over time.

A strong insurance billing process:

  • Ensures faster and fuller reimbursement

  • Reduces denials, clawbacks, and audits

  • Improves overall cash flow and sustainability

  • Keeps you compliant with Medicaid, Medicare, and commercial payers

  • Builds trust with insurance providers and regulators

  • Allows you to focus more on care, and less on chasing payments

Our Insurance Billing Support Includes:

1. Initial System Setup

We help you build a billing system from the ground up — or audit and fix your current one. From choosing the right software to creating workflows for claims, denials, and posting, we make sure your foundation is solid.

2. Insurance Credentialing

Before you can bill, you need to be credentialed. We guide you through the process of getting your facility and individual providers credentialed with Medicaid, Medicare, and private insurers. We also help with CAQH registration and follow-ups.

3. Coding & Documentation Compliance

We train your team on proper coding (ICD-10, CPT, HCPCS), medical necessity documentation, and treatment plan alignment — ensuring every claim is audit-ready and defensible.

4. Claims Submission & Management

We help set up workflows for clean claims submission, EDI processes, secondary billing, and timely follow-ups. Whether you’re billing in-house or working with a third-party billing company, we help you stay in control.

5. Denial Management & Appeals

Denials happen — but many are preventable or reversible. We identify patterns in denials, troubleshoot issues, and help you create standard operating procedures for fast appeals and fewer write-offs.

6. Staff Training & Support

Billing is a team sport. We offer training for front desk, clinical, and billing staff to ensure everyone knows their role — from intake documentation to discharge summaries and service notes.

7. Monthly Reports & Financial Oversight

We help you monitor KPIs like days in A/R, denial rates, average reimbursement per level of care, and more. With clear dashboards and guidance, you can make smart, data-informed decisions.

8. Audit Readiness & Risk Management

We prepare your systems for internal, state, and federal audits. That includes documentation reviews, process evaluations, and mock audits to keep you protected and confident.

Who This Is For

  • New centers needing billing systems built from scratch

  • Existing centers struggling with denied or delayed payments

  • Facilities transitioning from private pay to insurance-based models

  • Clinics preparing for accreditation or expansion

  • Operators who want to scale sustainably and ethically

Why Clients Trust Us

  • Deep knowledge of the U.S. insurance and behavioral health system

  • Real-world experience in running and billing for rehab centers

  • Customized solutions — no cookie-cutter templates

  • Hands-on, ongoing support, not just advice

  • Compliance-focused, revenue-driven approach

Billing Shouldn’t Be a Burden. Let’s Make It a Strength.

You didn’t open a treatment center to chase payments. You opened it to help people heal.

We’re here to make sure your billing supports that mission — not sabotages it.

Let’s set up or fix your insurance billing system so you can spend less time worrying about paperwork, and more time changing lives.

Reach out to us today, and take the next step toward financial clarity and operational peace of mind.