Setup and Operation Consulting – Building Rehab Centers That Work in the Real World

Opening a rehab center is a huge milestone — but keeping it running successfully is where the real work begins. From day one of planning to the first patient walking through your doors (and long after that), every detail matters. It’s not enough to have a license and a building. You need systems, people, culture, and processes that work together smoothly and legally.

That’s where we come in.

At [Your Company Name], we offer comprehensive setup and operational consulting services for addiction treatment facilities. Whether you’re starting from scratch or scaling up an existing program, we help you turn your vision into a fully functional, compliant, and sustainable recovery center.

We Help You Bridge the Gap Between Planning and Performance

Many rehab centers struggle not because they lack passion — but because they lack structure. Clinical services are strong, but admin is a mess. Staff is caring, but undertrained. Marketing is happening, but admissions are inconsistent. We’ve seen it all.

Our consulting services are designed to help you build a center that runs like a system — with heart, but also with discipline and direction.

Our Setup & Operations Consulting Covers:

1. Facility Readiness & Compliance Setup

We help you design and configure your facility in a way that meets all local codes, licensing standards, and clinical best practices. From fire safety and privacy signage to infection control and room layouts — we make sure your physical space supports safe, ethical care.

2. Staffing Structure & Hiring Support

A rehab center is only as good as its people. We help you define an organizational structure that supports both compliance and patient care — including leadership, clinical, administrative, and support roles. Need help writing job descriptions, recruiting, or onboarding? We’ve got you covered.

3. Policy, Procedure & Workflow Development

Smooth operations depend on clear, documented processes. We help you create or refine your SOPs (Standard Operating Procedures), daily staff workflows, emergency protocols, incident reporting procedures, charting standards, and more — all tailored to your state’s requirements and your center’s vision.

4. Admissions & Intake System

We help you design an intake process that is clinically sound, efficient, and welcoming. From screening forms and ASAM assessments to bed availability tracking and insurance verification — we streamline the patient journey while keeping you legally covered.

5. Daily Operations & Scheduling

We’ll help you set up daily programming schedules that are balanced, therapeutic, and realistic. That includes group therapy planning, individual sessions, life skills classes, recreational activities, staff shift planning, and more.

6. Clinical Documentation & EMR Setup

We assist in choosing and configuring your EMR (Electronic Medical Records) system, and guide your team on what and how to document properly — to meet both clinical standards and audit readiness.

7. Billing & Insurance Workflow Setup

We help set up the back-end of your billing process, ensuring clean claims, timely submissions, and insurance follow-up systems are in place. Whether you work with Medicaid, Medicare, or private insurance, we make sure your billing operations are efficient and compliant.

8. Risk Management & Audit Preparation

Rehab centers are highly regulated. We help you put systems in place to prevent violations, prepare for audits, and respond to complaints or incidents. That includes training, internal reviews, and corrective action planning.

9. Culture Building & Leadership Support

Running a rehab center isn’t just about checklists — it’s about people. We help you create a positive, mission-driven culture where staff feels supported, clients feel respected, and leadership feels confident. We offer coaching and support for your leadership team to navigate challenges and grow effectively.

Why Work With Us?

  • Experience in Real-World Rehab Operations – We’ve built and run facilities, not just consulted from the sidelines.

  • Customized Support – No two centers are the same. We tailor our approach based on your model, location, and values.

  • Practical, Not Theoretical – We don’t overwhelm you with jargon. We focus on what actually works.

  • Long-Term Partnership – We’re here before your grand opening — and still here when you’re hiring your tenth staff member.

Let’s Build Something That Lasts

If you want your center to be more than just a licensed facility — if you want it to run well, serve well, and grow well, we’re here to help.

Whether you’re preparing for day one or stuck on day 100, we bring clarity, systems, and peace of mind.

Contact us today to learn how our setup and operation consulting can turn your passion into a powerful, lasting, and professionally run addiction treatment center.